ai and automation
Oct 12, 2026
response ready and mediya

Dedicated AI and
automation delivery

As agreed. What you get for the hours, how we bill it, and how we keep it earned.

startsOct 12, 2026
capacityAbout 40 hours a month
billingTwo separate invoices
termMonth to month
what we agreed
our meeting on Oct 12

What we agreed

term
No 6 month lock
Month to month.
delivery
$1,500 a month for AI and automation
A fixed monthly deliverables list that we review month to month.
billing
Two invoices, two owners
Marketing on the 1st, with Mike. AI and outbound on the 15th, with Gyan. One never affects the other.
priority
Tracings first
Top priority, ahead of EMS.
renewals
Renewal engine waits in staging
Paused until the new renewal SKUs exist. Not archived in production.
rhythm
One weekly Monday meeting
Covers all AI automation in the company, with a new marketing section.
where we stand
backlog overview

Two live, tracings next, the rest in your order

The full list, for Beth's team to reprioritize internally. No dates for future work until you set the order.

item
status
priority
waiting on
Quote validator
Live in production since Sep 22. Smooth rollout, no sales complaints.
support
Beth, rental deposit SKU
Inbound lead router
Live in production since Oct 9. SLA moves to business hours this month.
support
Nothing
Monthly tracings
First version Oct 14.
top
Beth, test within a week
EMS and post-use notifications
First version in sandbox, walkthrough done.
mid
Beth, read-only AEDTS access
AEDTS renewal engine
Built for Kari, paused in staging.
paused
New renewal SKUs
Shipping and delivery messaging
New. Personalized per order source, product video links, no duplicates with Odoo and Klaviyo.
to prioritize
Beth's team
Review request timing
New. Ask for a review after delivery, not before.
to prioritize
Beth's team
Order source flag in Odoo
New. AED Leader, CPR1.com and others. Feeds the two items above.
to prioritize
Beth's team
Chatbot to Odoo
Exploring in October.
to prioritize
Gyan with Mike
Personalized B2B landing pages
Backlog.
to prioritize
Beth's team
Other dashboard items
Backlog, like sales follow-up sequences.
to prioritize
Beth's team
the hours
capacity at $90 an hour

About 40 hours a month, for $1,500

You pay for 16.7 hours. Mediya invests the rest, about 23 hours a month, not billed.

about 23 h
invested, not billed, worth about $2,100
40 h
about, every month
10 h
about, every week
$3,600
of work for $1,500
About 4 of the 40 hours are the weekly Monday meetings.
We report hours every month, paid and invested.
Software or API costs are discussed before they are incurred.
october list
October 2026
the fixed deliverables for this month

The October list, about 40 hours

Done when Beth has tested tracings against her own reports, and we review the October list together in the first Monday meeting of November.

deliverable
what you get
hours
Tracings, top priority
First version Oct 14. Monthly reports per manufacturer, straight from Odoo. Philips, Zoll for Project Heartbeat, Stryker, Laerdal and Defibtech. We do the manual cleanup for Beth. Item number brackets stripped, rentals checked for new or used AEDs, serial numbers one per row. Beth tests within about a week.
18
EMS notifications
Walkthrough done. Next, connect the first version to real AEDTS site data once read-only access is there. Mid priority.
6
Lead router
Territory table ready for Joshua Merkel, who starts Oct 19. SLA on business hours, so weekend and early morning leads stop expiring and escalating to Shahin.
3
Quote validator
Refinements. Rental deposit line fix once Beth sends the SKU. Operations possibly out of the gate.
4
Roadmap and dashboard
One backlog overview, so Beth's team can reprioritize internally.
3
Chatbot to Odoo
Explore what is possible and what it needs.
2
Weekly Monday meetings
Including the new marketing section.
4
Total
40
billing
billing

Two invoices, two dates, two owners

Month to month. AI and outbound decisions run through Gyan, marketing through Mike, so one never affects the other.

billed on the 1st of each month, with Mike
Marketing
SEO and marketing$6,500
total per month$6,500
billed on the 15th of each month, with Gyan, first invoice Oct 15
AI and outbound
AI and automation delivery$1,500
Outbound service$500
total per month, two line items$2,000

Mike sends the marketing invoice on the 1st, separate from AI and outbound.

accountability
the earned part

How we keep it earned

You see what moved every month, and you decide what goes out.

every month
  • Each month runs on a fixed deliverables list.
  • We review the list month to month in the Monday meeting.
  • The weekly Monday meeting covers all AI automation, now with a marketing section.
  • If an item waits on your input, we move the hours to the next one and say so.
you stay in control
  • Beth or the process owner keeps final control.
  • Nothing sends to customers, distributors or agencies without their approval.
  • Account holds need approval.
  • Hours are reported every month, paid and invested.
next steps
who does what

Next steps

who
next step
Gyan
Deliver the tracings first version on Oct 14. Move the lead router SLA to business hours.
Gyan and McKenzie
Outbound is live now that the domains are purchased. A meeting with McKenzie is being booked to show it.
Beth
Email the rental deposit SKU once the salesperson confirms.
Beth
Test the tracings automation within about a week of delivery.
Beth
Set up read-only employee access to AEDTS for Mediya.
Beth's team
Meet internally to reprioritize the backlog. This deck is that list.
Prabakar
A new sandbox before Oct 15, when the current one expires.
Mike
Marketing invoice on the 1st, separate from AI and outbound.
next dates
as agreed

Agreed, and already moving

Oct 14
Tracings first version, then Beth tests within about a week.
Oct 15
First AI and outbound invoice.
Oct 19
Joshua Merkel starts, with the territory table ready.
every week
Monday meeting, AI automation and marketing
October list review
First Monday meeting of November
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